Dashboard

Introduction

The Dashboard Module serves as the operational command center of the Transport Management System. It provides real-time visibility into trip operations, revenue collection, passenger statistics, invoicing, fleet utilization, and vehicle compliance.

The dashboard helps management and operations teams monitor daily activities, identify operational issues, and make informed business decisions using real-time performance indicators.

Accessing the Dashboard

  1. Login to the Admin Console.
  2. Open the Main Menu.
  3. Navigate to Operations.
  4. Click Dashboard.

The Dashboard page will load with operational and business summary cards.

Purpose of the Dashboard

The Dashboard helps administrators:

  • Monitor trip performance
  • Track payment collection
  • Analyze passenger statistics
  • Review invoice performance
  • Monitor vehicle utilization
  • Track maintenance activities
  • Review compliance and renewals
  • Support operational decision-making

Dashboard Sections

The Dashboard is divided into the following major sections:

  • Payment by Trips
  • Passenger Details
  • Invoice Overview
  • Vehicle Overview
  • Vehicle Renewals & Maintenance

Payment by Trips

The Payment by Trips section provides visibility into trip payment collection performance.

Trips Completed with Payment Collected

Displays the number of completed trips for which payment has been successfully collected.

Purpose:

  • Revenue Monitoring
  • Payment Tracking
  • Financial Performance Analysis

Benefits: Helps identify successfully completed and paid trips.

Trips Completed without Payment Collected

Displays the number of completed trips where payment has not yet been received.

Purpose:

  • Outstanding Revenue Tracking
  • Collection Monitoring
  • Revenue Leakage Prevention

Benefits: Helps operations and finance teams identify pending payments.

Total Payment Collected for the Month

Displays the total amount collected during the selected month.

Purpose:

  • Monthly Revenue Tracking
  • Financial Reporting
  • Business Performance Monitoring

Benefits: Provides a quick view of monthly cash collections.

Passenger Details

The Passenger Details section provides an overview of passenger movement and demographics.

Total Passengers

Displays the total number of passengers transported during the selected period.

Purpose:

  • Passenger Volume Analysis
  • Operational Planning
  • Capacity Management

Gender-wise Passenger Distribution

Provides a breakdown of passengers by gender.

Example:

  • Male Passengers
  • Female Passengers
  • Other Categories (if configured)

Purpose:

  • Customer Demographic Analysis
  • Diversity Reporting
  • Compliance Reporting

Invoice Overview

The Invoice Overview section helps finance teams monitor invoice generation and payment status.

Raised

Displays the total number of invoices generated during the selected month.

Purpose:

  • Billing Monitoring
  • Revenue Planning

Outstanding

Displays invoices that have been generated but remain unpaid.

Purpose:

  • Accounts Receivable Tracking
  • Payment Follow-up

Benefits: Helps finance teams prioritize collection activities.

Collected

Displays the number or value of invoices that have been paid.

Purpose:

  • Revenue Collection Monitoring
  • Cash Flow Tracking

Total

Displays the overall invoice volume handled during the selected period.

Purpose:

  • Financial Overview
  • Billing Analysis

Vehicle Overview

The Vehicle Overview section provides real-time fleet utilization information.

On Duty

Displays vehicles currently assigned and operating on active trips.

Purpose:

  • Fleet Utilization Monitoring
  • Resource Allocation

Benefits: Shows operational fleet availability.

Under Maintenance

Displays vehicles currently undergoing maintenance or repair.

Purpose:

  • Maintenance Tracking
  • Fleet Availability Monitoring

Benefits: Helps identify vehicles temporarily unavailable for operations.

Idle Vehicles

Displays vehicles currently not assigned to any trip.

Purpose:

  • Resource Optimization
  • Fleet Planning

Benefits: Helps improve vehicle utilization and reduce idle assets.

Total Vehicles

Displays the total number of vehicles available in the system.

Purpose:

  • Fleet Capacity Monitoring
  • Resource Planning

Vehicle Renewals & Maintenance

This section provides information about vehicle compliance and maintenance requirements.

Vehicle Renewals Due Within 15 Days

Displays vehicles with documents or permits expiring within the next 15 days.

Examples:

  • Insurance Expiry
  • Fitness Certificate Expiry
  • Permit Expiry
  • Pollution Certificate Expiry

Purpose:

  • Compliance Monitoring
  • Risk Prevention

Ongoing Maintenance

Displays vehicles currently under maintenance.

Purpose:

  • Maintenance Tracking
  • Fleet Planning

Expired Documents

Displays vehicles with expired compliance documents.

Purpose:

  • Regulatory Compliance
  • Risk Management

Benefits: Helps prevent operational disruptions caused by expired documents.

Total Vehicles Affected

Displays the total number of vehicles affected by:

  • Expiring Documents
  • Maintenance Activities
  • Compliance Issues

Purpose:

  • Fleet Health Monitoring
  • Operational Risk Assessment

Using Dashboard Information

Administrators can use the dashboard to:

  • Monitor Revenue: Review payment collections and invoice performance.
  • Track Fleet Utilization: Monitor active, idle, and maintenance vehicles.
  • Analyze Passenger Trends: Review passenger volume and demographics.
  • Improve Collections: Identify unpaid completed trips and outstanding invoices.
  • Manage Compliance: Monitor vehicle renewals and document expirations.
  1. Open Dashboard.
  2. Review payment collection statistics.
  3. Check trips completed without payment.
  4. Review passenger count and demographics.
  5. Monitor invoice outstanding amounts.
  6. Check vehicle availability.
  7. Review maintenance activities.
  8. Check expiring vehicle documents.
  9. Follow up on critical alerts.

Key Performance Indicators (KPIs)

The Dashboard provides visibility into:

Financial KPIs

  • Total Payment Collected
  • Outstanding Payments
  • Invoice Collection Rate

Operational KPIs

  • Trips Completed
  • Passenger Count
  • Vehicle Utilization

Fleet KPIs

  • Vehicles On Duty
  • Idle Vehicles
  • Maintenance Vehicles

Compliance KPIs

  • Upcoming Renewals
  • Expired Documents
  • Compliance Status

Best Practices

Always review:

  • ✓ Revenue Collection
  • ✓ Outstanding Payments
  • ✓ Passenger Statistics
  • ✓ Fleet Utilization
  • ✓ Vehicle Maintenance
  • ✓ Compliance Renewals
  • ✓ Expired Documents
  • ✓ Invoice Status

Module Summary

The Dashboard Module serves as the central business intelligence and operational monitoring hub of the Transport Management System. It provides real-time visibility into revenue collection, passenger movement, invoice performance, fleet utilization, maintenance activities, and vehicle compliance, enabling administrators and management teams to make informed, data-driven decisions for efficient transport operations.